Consultation of entry and exit movements
The first step when we start a warehouse is record stocks and starting costs of all the spare parts and consumables that we registered in the spare parts catalog.
Since we have recorded stocks and initial costs, begins the usual cycle in which we are recording all entry and exit movements, the program being in charge of keeping the stocks and costs updated according to the costing method we have chosen (Average, LIFO or FIFO).
Then then, every time we enter or remove a spare or consumable from the warehouse, we must document it by generating an entry or exit document.
Every time we register an entry or exit movement, the program generates a document with a consecutive folio number, allowing us to consult all the movements.
The same entry or exit document can cover the movement of one or more spare parts when they are carried out in the same movement.
As an example of movements we can have:
- Entry movements per purchase
- Inbound movements for internal manufacturing or other concept
- Exit movements for consumption of a spare or consumable
- Movements for Returns
- Movements for document correction
- Movements for differences when carrying out physical inventories
- And many more
In the module "Entry and exit movements" we can consult all the entry and exit documents.
The previous query option is useful when we want to consult the content of a document.
Now suppose we want to query all the movements of a given part.
Generation of an entry and exit movement
Every time we enter or remove a spare or consumable from the warehouse, we must document it by generating an entry or exit document. Similarly, when we want to make a correction of a movement or an adjustment for differences that result from a physical inventory, we must create a correction or adjustment document.
To generate a document, enter the module "Entry and exit movements”From the main menu of the spare parts inventory. Next, the movements made previously will be shown. To add a new movement select the “Add" located on the toolbar.
In the window you can record all the information of the movement:
General information of the movement:
- Document date
- Warehouse in which the movement is made
- Movement type:
- Transfer of another warehouse
- Transfer to another warehouse
- Return of an entry movement
- Return of an outbound movement or voucher
- Correction of a previous movement
- Provider or origin when it comes to an entry
- Voucher or destination when it comes to departure, transfer, return or correction
- Reference photo
- Cost center to which the movement will be charged
- Currency and exchange rate when it comes to an entry
Once the general information of the movement has been captured, you will be able to select the spare parts that are included in the movement, indicating:
- Description of the part
- Part No.
- Cost when it comes to a ticket
In the case of parts previously registered in the parts catalog, find the part within the description or code column and add the quantity and cost of the product if applicable. In the event that the part does not exist in the catalog, from this screen you can add a new part to the catalog.
For each spare you must press the + sign for it to be recorded in the document. Pressing the + sign You can repeatedly add all the spare parts you want to contain in the document.
Once the movements have been registered, you will be able to consult all the information regarding these documents by selecting and then opening the information panel.
Streamline the entry and exit of your spare parts using a barcode reader
To facilitate and enter spare parts faster, you can use a barcode reader.
If the product that is entering the warehouse does not have a barcode stamped, at this time you can print a label with the barcode of the product to label it and henceforth it will be easier for you to identify it by scanning with a reader barcode.
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