Update readings manually

When the maintenance plan of an equipment contains activities controlled by readings, it is necessary for the user to constantly update the equipment usage reading in the PM. By doing so, you will be reporting to the MP about the use of the equipment, so that the MP will be able to notify when the time comes to carry out the different jobs that are under the modality or regime of readings.

To update the reading of one or more devices, select them in the Devices module and then select the Action Readings in use from the Submenu. Remember that to have access to the action of the Usage readings submenu, it is necessary to select equipment whose linked maintenance plan contains activities controlled by readings (eg Km, Hours of use, etc.).

Using the icon column in the Teams module information grid, you can easily identify teams that have read-driven activities, even if they have overdue readings. Use the filter tool in that column to display the computers that meet this condition.

Once in the action of the Usage Readings submenu, select Update Readings from the toolbar to enter the new readings for the equipment and the corresponding dates on which said reading was taken.

The new meter reading for a device cannot be less than the last meter reading and only one reading per day can be recorded.

When an alert message appears because the registered value exceeded the average monthly use, the program allows you to manually confirm that the entered value is correct and continue.

Or, if an incorrect value message appears because the value entered is less than the last counter reading, there is a possibility that this is due to a counter reset. In these cases, the program allows you to manually confirm that the value entered is correct by resetting the counter and registering that the counter has made one revolution.

In order to remind the user about the need to update the readings, when generating work orders, the MP will alert when there are equipment whose reading record has not been updated and will recommend updating said readings.

In Configuration options the user can configure how many days must pass since the last reading take for the MP to schedule a next reading take.

The reminders to update the reading of the equipment will appear when there are readings that are behind the scheduled date for the next corresponding reading.

When registering a reading, the PM verifies that the value of this new reading is within the normal range of use of the equipment, that is, that the value of the registered reading agrees with the estimated monthly use. Thus, when you try to capture a new reading from a computer that exceeds a certain number of times the average monthly use, the system will issue an alert message. In Configuration options, the user can configure the sensitivity for the emission of this alert message.

As explained above, to record the readings of the equipment, you must enter the module Equipment and select the equipment that have readings, you can use the filter tool in the column "has readings"; once the teams have been selected, enter the action Usage readings in the submenu.

From the version 10.0.0.20 a quick access method is available in the menu Shortcuts or using the F8 key. This action will open a screen where you can select between different options that allow you to capture the readings in a faster way and without having to select the equipment in the module Equipment.

The available options are as follows:

  • All: shows all activities controlled by readings from all computers.
  • Overdue: of all activities controlled by readings, shows only those that are overdue.
  • Pending as of today: of all the activities controlled by readings, it shows those that are overdue plus those that are scheduled to take a reading today.
  • Pending in the week: of all the activities controlled by readings, it shows those that are behind schedule plus those that are scheduled for reading in the current week.
  • From external sources and MPmobile: of all the activities controlled by readings, it shows those that are configured to be taken from an external source or that have readings that were captured from a mobile device and are pending to be processed in the MP (these options are explained later).

Update from an external database or file.

This is an option that is supported by developments external to the MP that may exist in a company and that allows updating the readings of its equipment in a semi-automatic way. With this functionality when entering Update readings the MP will load the corresponding readings for the user to only verify and accept the preloaded readings.

If the read-controlled equipment has the ability to automatically log the readings every certain time in a database or file compatible with the PM, each read-controlled activity within the PM can be configured so that the readings are obtained from those sources external (databases or files) each time the user enters the Update readings, thus avoiding that the technician has to go physically to verify the reading of the equipment.

The configuration process is as follows:

1. Enter the Usage Readings submenu as explained above.
2. Select the activity you want to configure.
3. Select Configure External Source Reads from the toolbar.
4. Once in the configuration screen, the option Read the reading from an external source must be selected.
5. Select Configure external data source which will open a wizard to guide you through the configuration process.
6. The first step in the wizard is to select the external data source you want to use. An external data source is an MP-compatible file or database. (Firebird, MariaDB, MySQL, SQL Server or Oracle databases. Excel files or text files separated by ",")
In case you do not have any external data source configured or you want to configure a new data source, follow these steps:

to. Please select Add external data source
b. Select the type of external data source from the available options (Firebird, MariaDB, MySQL, SQL Server or Oracle databases. Excel files or text files separated by “,”).
c. If I select Excel file or text file, you will have to select the indicated file using the search button.
If I select a database, you must enter the required data.
Go to the next step of the wizard.
d. Enter a description to help you identify the external data source.
and. Finish the wizard.

7. After selecting the external data source, you will be asked to select one of the following options:

to. The data source contains information for a single piece of equipment or property. This option applies when the file or the database only saves readings from a single piece of equipment, for example only the mileage readings of the car with ABC-1234 plates are saved in the external data source. If you select this option continue to step 9.
b. The data source contains information on a number of equipment or property. This option applies when the file or the database only stores readings from several devices, for example when the mileage readings of an entire fleet of cars are stored in the external data source.

8. Now you must select the appropriate option from the following options:

to. Create a new table and field configuration… This option will be used when it is the first time that you configure this external source to associate it with a computer or property or when none of the existing configurations that appear in the list of the second option are suitable for this equipment.
b. Select an existing configuration of table and fields ... This option will be used when you have previously configured some other equipment or property and the same configuration applies to the equipment you are configuring at this moment. If you select this option continue to step 11.

9. In this step you must select:

to. The table within the database (when the external source is a database) in which the equipment readings are stored.
b. The book page when I select an Excel file.

10. If in step number 7 you indicated that the external data source contained information on only one piece of equipment or property, go to section c.

to. Indicate the field or column that contains the external identifier. An external identifier is a value that allows you to know from which equipment each of the readings found in the table belongs, for example it may be the license plate of a car. In this way you will indicate to the MP that the readings that have the external identifier "ABC-1234" will correspond to the readings of the equipment within the MP which you are configuring.
b. Indicate the data type of the external identifier. It can be numeric when it only contains numbers or character if it contains numbers and / or letters.
c. Indicate the field or column that contains the value of the reading. This value must be a maximum of 18 digits.
d. Indicate the field or column that contains the date of the reading. This value must be a valid date.

11. If in step number 7 you indicated that the external data source contained information for only one piece of equipment or property, continue with step number 12.
Otherwise, enter the value of the external identifier that will be associated with the reading of the equipment or property. An external identifier is a value that allows you to know from which equipment each of the readings found in the table belongs, for example it may be the license plate of a car. In this way you will indicate to the MP that the readings that have the external identifier “ABC-1234” will correspond to the readings of the equipment within the MP which you are configuring.

12. Finish.

Once the reading is configured, the next time you enter Update readings the MP will look for the last available reading in the external data source and display it for the user to verify and only accept.

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